LLC Process Guide for Tutoring Side of the House

Identify Candidates in Interview Exchange

Set up interview times through Interview Exchange. See the Question bank in the Teams Folder to create your Interview.

Ensure that you ask about campus locations, hours available and subjects that could be covered.

Fill out the Hiring Tracking Sheet

Here is the link Hiring Tracking Sheet

Fill out the Personnel Action Form (PAF) 

Initiate PAF

Once you have interviewed the candidate:

1. You will need to consider hours and placement.

2. You will also need to know: 900# (if applicable), fund the tutor will be paid from, number of credits (if a current student) and importantly NUMBER of HOURS you’d like this tutor to work.

3. You will then fill out the Request for Personnel Action Form (PAF) (link can be found at the top of the Budget Channel in Teams) or  click here: PAF. Must include total hours and tentative start date. If student, must also include 900#.

4.  Simultaneously email jennifer.simoes2@bristolcc.edu in HR and copy Christen.Antonio@bristolcc.edu to indicate that the PAF is initiated.

5. Christen will add supervisor as Guest to PAF so you can check on progress.

Submit Congratulations Email to Candidate

• The template is in the Teams Folder Initial Congratulations Email to Tutor Template
• When the candidate has completed HR Training and you are ready to send Tutor Essentials Training here is the link: Directions for Tutor Essentials Trainings

What do I do with Tutor Essentials Certificates: Put them in a Teams Folder 

First ask your tutor to email you the certificate as a pdf. 

When you receive the email you will have the option to SAVE TO ONEDRIVE. Do that. 

Then View in OneDrive will pop up, click on the three dots, click “copy to”  

Go to One Drive on Teams 

Click on gray LT button (Library Learning Commons Tutor Leadership), then click on  Learning Commons Tutor Folder 

Then scroll to the light blue folder. 

Here is how to request Email Access for your Tutor:

A request such as making an account needs to be New/Changed Work-study/Student Part-time - Computer, Telephone, Email Groups.  If you need a work-study account or have a student who is working part-time please use this form.

If you have someone that is a non-student and they need equipment, and an account you would need to fill out a New/Changed Employee - Computer, Telephone, Email Groups. 

You can find all of the ITS forms here https://bristolcc.edu/bristolcommunity/facultystaff/informationtechnologyservices/itsforms.html The forms you will find here are for Banner, Argos, phone listing here. 

(from Kayla D.)

Once the tutor has a PT/WS email and Zoom account, send that information to Sharon.

Sharon will then send to Navigate administrator (e.g. Laine) to set up in Navigate. (We cannot do this on our own as previously with TracCloud/TutorTrac.)

Navigate Training is in the Onboarding a Tutor libguide.

For Navigate:Once Laine has added tutor to Navigate, you can go in and set the tutor schedule.

For Libguides: Go ahead and enter the tutor schedule on Libguides as soon as you feel comfortable.